New Music Guidleines
What to Expect When Attending a Varsity Spirit Event
Proof of Licensing
- Teams must be able to provide proof of licensing, in the form of a printed copy, during registration at the event they are attending. This may include:
- Proof of purchase from a preferred provider
- Please check the preferred providers list for updates
- If using a single song, receipt from purchase of single song
- If using an editor, the editor does not have to be a preferred provider; however, they must be able to provide you with proof of purchase from a preferred provider and proof of licensing for all sound effects and voiceovers included in the mix
- If using a non-commercial music provider, documentation that assigns all applicable rights to the team
- Contact email@example.com or firstname.lastname@example.org to request the appropriate documentation
- If a team does not have the required paperwork, they will be given the option to count the routine verbally or perform to an approved track of music or a track with counts (provided by Varsity Spirit).
- If a team does not have the required paperwork, and chooses not to count the routine verbally or perform to the approved track of music or a track with counts, the team will be disqualified from the competition and not be allowed to perform.
- If there are concerns regarding a team’s use of music, a Challenge Form must be completed immediately following the team’s performance.
- A challenge can only be made by the official coach, advisor, director or gym owner of a team competing at the event at which the challenge is being made.
- Challenge process:
- All music challenges must be submitted in writing to the event director immediately following the team's performance.
- There will be a $100 fee to request a music challenge, which must be in the form of a check made payable to St Jude Children’s Research Hospital.
- Challenges will be reviewed and finalized within 48 hours of the event.
- If the challenge is correct, fees collected will be voided. If the challenge is incorrect, fees will be donated to St. Jude.
- For the most up-to-date music information, visit varsity.com/music.
- Each team will be required to sign that they have read and understand the new music guidelines. This can be found in the Policies and Procedures document from each competition you are attending.
- If you have additional questions, cheer teams should email email@example.com and dance teams should email firstname.lastname@example.org.
Tips and Tricks for Music Playback at Events:
We highly recommend using an iPod, CD or other music playing device without cellular connection for music playback. Avoiding using a cellular phone during performances is best, however if this is a must follow these tips!
- Use a phone with a headphone jack. Some new phones, including the iPhone 7 don’t have a headphone jack. Both this phone and the Samsung Galaxy S7 have been giving us issues on-site at events this season.
- Take off the case! Failure to do so may disconnect the phone jack from the playback system causing a skip in the music or complete cut off.
- Make sure the device is turned on airplane mode. Again, using a device with no cellular connection is best, but turning the device to airplane mode will deflect any disruptions.
- Download the music directly to the device and play using the playback software. Using a secondary platform, online services, or streaming music can cause disruptions during playback due to internet connections within convention centers and venues.
- Update the Operating System on the device. Failure to do so may cause interruptions during playback.
As we all know iPod, CDs, and cellular phones are not perfect and can fail, but following these simple tips can help make for a successful playback during your competition performance!